ITherm Abstract Submission Instructions
Thank you for your interest in ITherm 2018. Our abstract-submission website is now open, and we encourage your submissions through September 4, 2017. Review the details in our Call for Abstracts.
Submission of Papers
STEPS for Abstract Submission
- To submit an abstract, or revise your submission,
please visit www.ieee-itherm.net/itherm/conference/submit-abstract
- For a new account, select “Create account and submit your Abstract.” If you already have an account, simply log in.
- Enter author information (including co-authors), select the track that best suits your abstract, and enter paper title. Please submit an all text abstract (maximum 500 words, with no figures, tables, or graphs), so the review committee can understand your work in broad terms. Click on Submit Abstract.
- Once the abstract is submitted, please select the "contact author" for the paper. The contact author will receive an email acknowledgment as well as password by email. The contact author of the paper will be the only co-author who will be able to edit and upload the draft and final versions of the paper, as well as make any changes to the conference database record for the paper.
- Once the acknowledgement email has been received; the contact author can now login into the myconferencebuddy.com paper management system at any time to check the status of the paper.
- If you wish to submit another abstract, please repeat steps 1-4.
Submit your Draft Paper for review
- Go to the login page: www.myconferencebuddy.com
- Login by using your username and password received when you submitted your abstract. You will see all the papers for which you are the designated contact author.
- Once your abstract has been accepted, you will see a link for submission of a draft paper. Please submit your draft paper in PDF format.
Requirements for Papers:
- Draft papers must be submitted in PDF format. For final papers, both PDF and MS Word (.docx or .doc file) should be submitted (unless you use LaTex). In all cases, use the specific dimensions indicated in the paper template, and create the PDF from that document for submission. IEEE compliance of submitted papers will be checked before they can appear in the conference proceedings and IEEE Explore database.
- We expect papers to be between 4 and 8 pages, but a bit longer is acceptable. Please do not exceed 10 pages.
- Please download the ITherm Conference format specifications and MS Word template. These will be needed as you prepare your full paper for submission.
- ITherm uses the IEEE CrossCheck plagiarism-checking system. This system identifies issues including sections of your paper that are substantially the same as one of your earlier papers, or sections have been copied from another published paper by other authors or from the Internet. IEEE has a strict approach to both using your own previously published material (self-plagiarism), as well as copying from others' works. When you find it useful to quote other papers, please place a citation in your References, and summarize the other material rather than copying it word for word into your own paper.
- For the final paper upload for publication in the conference proceedings, papers should be 4-8 pages in length. Both files, the .docx or .doc (source) and the PDF, in the conference format should be submitted. If necessary, the submitted .docx file will be used to correct any minor formatting issues and add page numbers to the final paper.
- At least one of the authors listed on the paper must register for ITherm 2018 at the full member/non-member rate at the time of uploading the final manuscript, except for student papers, when a student registration is allowed. One author for each paper must be registered by April 2, 2018.
- NO-SHOW Policy: Attendance at the conference to present your paper is required. If none of the authors of an accepted paper register, attend the conference, and present the paper, it will be removed from the official proceedings and not be placed into IEEE Xplore.
- Submission of an IEEE Copyright form is also required for final accepted papers, and the form is easily submitted through the IEEE eCopyright system. You will be able to access a link to the electronic copyright form on the myconferencebuddy website once your final paper has been accepted.
Manuscript Review Process
Submitted papers will undergo a rigorous peer review process handled by the Technical Program Committee. Since the accepted manuscripts will be published as an IEEE publication, each paper must meet minimum standards of quality. All submissions will be rated by the technical program committee based on the following standard criteria:
- Originality and significance of the work
- Quality of data/results and interpretation
- Completeness of the manuscript
- Non-commercial nature of the manuscript
- References to the work of others
- Literary quality (clarity in writing, organization, figures, tables, etc.)
Good use of technical/written English is expected. In cases where sentence structure, grammar, and understandability are not adequate, the technical program committee may require a strong copy-edit by you or your institution as a condition for acceptance of the final paper.
Please note the following important dates:
|Deadline for Abstracts
||September 4, 2017
|Notification of Acceptance
||October 16, 2017
|Draft Paper Submission
||December 18, 2017
||February 5, 2018
|Final Paper Submission
||March 5, 2018
||April 2, 2018
Accepted papers without a registered and attending author/presenter will be withdrawn after the April 2, 2018 deadline for author registration, and sessions will be adjusted to accommodate the dropped papers. The ITherm Conference requests that each registered author present a maximum of two papers at the conference.
- For authors traveling from outside the USA, you may need to obtain a visa from the USA consulate or embassy in your own country.
- To assist you, we can provide a Letter of Invitation. If you require a Letter of Invitation, please request your letter by February 15th, since it can take 2 to 3 months for your local embassy to review your application and grant an approval. We will address the letter to "To Whom It May Concern" unless you give us the city of your nearest USA embassy, or an organization or person.
- Please send your request email to Damaris David (email@example.com), with the following required information:
- Organization (company or university);
- Job position/title or student status;
- Business mailing address including city;
- Business telephone number;
- The abstract number(s) or title of your paper(s);
- Place and date of birth; and
- Passport number, issue date, expiry date, and country of issue.
- Co-authors are also welcome to register and to receive a Letter of Invitation.
- You will receive a PDF of a formal Letter of Invitation, suitable to submit to the USA embassy. Those traveling from outside the USA and belonging to a visa waiver program (VWP) participating country may not need to apply for a visa. Instead, please complete the ESTA online application and receive authorization for travel to the USA. Website: esta.cbp.dhs.gov/esta
Submission of Final Papers
- Please reconcile the review comments and update your manuscript. You may wish to rewrite certain sections for greater clarity, add endnotes (references), etc. Your revised paper (in final form) should be uploaded to the submission server during February-March, but no later than March 5, 2018.
- You should again use the ITherm WORD template for your final paper (or an equivalent LaTeX layout). You may download these two files:
- Our Format Spec (PDF), showing column widths, text sizes, etc.
- Our Word Template File (.doc), for access to ITHERM Styles and instructions.
- Final papers should be submitted in both, PDF and MS Word (.docx or .doc file), formats (unless you use LaTex).
Notes about Paper Content, Indexing
How does IEEE Copyright work?
- IEEE will hold the copyright to your ITherm paper, and it will be placed in their IEEE Xplore online database. You should not have already presented/published the SAME paper, copyrighted by another entity.
- You cannot present a paper and then decline to place the paper in IEEE Xplore; IEEE conferences require an executed Copyright form, and the placement of your paper in the IEEE's World Wide Web database.
- IEEE gives very liberal reprint rights to the author. However, the paper should be changed/updated/restructured before it is copyrighted by a future entity (including the IEEE).
- If you want to REPRINT the paper in a magazine, compendium, etc, then you may ask the IEEE Copyrights Manager for permission, which is usually granted. The Magazine will be asked to add a footnote indicating that the material is copyrighted by the IEEE and is used with permission. There is usually no cost involved.
- IEEE may have an Open Access option in place during 2018. If so, then by paying the one-time charge, we can have your paper be freely downloadable from the Xplore system without any payment from the reader. Please inquire, if you wish to explore this option.
Where will ITHERM papers be indexed?
Papers which are accepted and presented at the conference will be placed into IEEE's Xplore/IEL database and indexed in INSPEC. This information is made available to Elsevier's EI index, and ISI/Thomson Reuters' SCI, SSCI and ISTP services, which may place your paper's metadata in their indices. In addition, the metadata and full text will be indexed by Google and Google Scholar, for wider access to research results.