IEEE Intersociety Thermal and Thermomechanical Conference


IEEE ITherm Conference

The Intersociety Conference on Thermal and Thermomechanical Phenomena in Electronic Systems

Author Instructions

For the ITherm 2020 Virtual Conference paper presentations will be delivered in a pre-recorded format, which will be made available for viewing by registered attendees for a period of four weeks from the start of the conference. By registering for the conference and providing your presentation material, your work will be published in the ITherm 2020 Virtual proceedings and searchable in the IEEE Xplore digital library. At least one author must be registered for the conference by the author registration deadline of June 8, 2020. We understand that due to the on-going pandemic receiving approvals can take longer than usual, so we encourage you to begin this process now to meet the June 8th deadline.

Additional details will be provided in the coming weeks regarding recording and uploading of your presentation. For your awareness, the basic requirements for the recording are:

  • All files must be in MP4 format
  • 1 mbps bitrate
  • Maximum resolution of 720p HD
  • Maximum presentation length of 20 minutes

There are several video conferencing tools available to easily record a presentation, including, WebEX, Skype, Google Meet, Zoom, Gotomeeting, and Microsoft Teams. You will alternatively be able to create a voice over in Power Point. Again, detailed instructions will be provided by your session chairs in the coming weeks on submission deadlines, recording, and uploading your presentation.

Lastly, the IEEE Copyright submission is now active within myconferencebuddy. Please login and submit the copyright for your paper(s). Papers cannot be published in the proceedings without the copyright submitted. To complete the copyright form, please follow the following instructions:

  1. Log into myconferencebuddy using the email address and password you used to submit the paper
  2. Select MY PAPERS from the menu
  3. Select the magnifying glass under View Paper for the paper that you'd like to submit the copyright agreement for
  4. At the bottom of the Paper Details page, you can click on the green Copyright Submission button. This will take you to the IEEE Publication Agreement website to complete the copyright agreement

Note that a separate copyright form must be submitted for each paper that you have accepted to the ITherm 2020 Virtual conference for publication in the proceedings.

Please note the following important dates:

Author Registration Deadline June 8, 2020
ITherm Conference Begins July 21, 2020

Accepted papers without a registered and attending author/presenter will be withdrawn after the June 8, 2020 deadline for author registration. The ITherm Conference requests that each registered author present a maximum of two papers at the conference.

Notes about Paper Content, Indexing

How does IEEE Copyright work?

  • IEEE will hold the copyright to your ITherm paper, and it will be placed in their IEEE Xplore online database. You should not have already presented/published the SAME paper, copyrighted by another entity.
  • You cannot present a paper and then decline to place the paper in IEEE Xplore; IEEE conferences require an executed Copyright form, and the placement of your paper in the IEEE's World Wide Web database.
  • IEEE gives very liberal reprint rights to the author. However, the paper should be changed/updated/restructured before it is copyrighted by a future entity (including the IEEE).
  • If you want to REPRINT the paper in a magazine, compendium, etc. then you may ask the IEEE Copyrights Manager for permission, which is usually granted. The Magazine will be asked to add a footnote indicating that the material is copyrighted by the IEEE and is used with permission. There is usually no cost involved.
  • IEEE may have an Open Access option in place during 2020. If so, then by paying the one-time charge, we can have your paper be freely downloadable from the Xplore system without any payment from the reader. Please inquire, if you wish to explore this option.

Where will ITHERM papers be indexed?

Papers which are accepted and presented at the conference will be placed into IEEE's Xplore/IEL database and indexed in INSPEC. This information is made available to Elsevier's EI index, and ISI/Thomson Reuters' SCI, SSCI and ISTP services, which may place your paper's metadata in their indices. In addition, the metadata and full text will be indexed by Google and Google Scholar, for wider access to research results.

For further assistance, please contact the ITherm Technical Program Dr. Justin Weibel, or Vice Program Chair Dr. Dustin Demetriou,

ITherm Partners