Preparing and Uploading Your Virtual Presentation
On behalf of the ITherm 2021 Organizing Committee, we would like to thank you for your patience and understanding during this time of transition to a virtual conference. The organizing committee has decided that all technical papers will now be presented virtually as on-demand recorded content. By agreeing to provide your presentation material and registering for the conference, your work will be published and searchable in the IEEE Xplore ® Digital Library (if applicable). Your presentation material will only be made available to conference attendees (i.e., those who have registered for the conference) for a limited period of time, beginning June 1, 2021.
In preparation, below are the official submission instructions for all presentation types. Please prepare and upload your presentation by April 26, 2021.
You need to include an audio/video presentation of your work both to allow you the opportunity to explain your work and get more exposure to the audience, as well as making the conference more informative, valuable and engaging for the attendees!
There are several video conferencing tools available to easily record a presentation. In this method, you can show your face via webcam (if you'd like) and display your slides as you talk. You can use any meeting software as long as you get a good quality recording and your final file is in the MP4 format. Here are some links to instructions on recording a meeting on common platforms:
You can also use the two step method covered below:
Audio/Video File requirements:
- All files must be in MP4 Format.
- A bit rate of 1mbps or less: To check the bit rate, right click on the file name, click on properties, go to the details tab, and look for total bitrate. (*Note: The platform will accept videos with a higher bit rate, but some quality may be lost during the upload process).
- Resolution = maximum 720p HD.
- Paper presentations not to exceed 15 mins
- Please use the following naming convention: pID.pptx, pID.mp4, where ID is your paper number.
Tips for recording:
- Use as quiet an area as possible.
- Avoid areas that have echo.
- Rooms should be fairly small.
- Sound dampening with carpeting, curtains, furniture.
- Hardline internet connection recommended, but if unavailable, a strong Wi-Fi connection.
- Good headset with microphone close to mouth BUT away from direct line of mouth to reduce "pops". Avoid using default built-in microphone on computer.
- Do a test recording of a couple of minutes and review the sound and picture quality, MP4 format, and bit rate before recording the entire presentation. Make adjustments if needed.
Uploading Your Presentation to the Virtual Event Platform: After you have prepared your MP4 video file, instructions on where to upload your presentation will be provided to you as we get closer to the conference start date. If you have any questions, please email IEEE MCE Digital Event's David Stankiewicz at firstname.lastname@example.org.
Templates for Power Point Presentations :    Regular      Wide
Standards and Templates (for PPT, PPTX):
||PPT / PPTX
16x9 aspect ratio
ITherm Draft Paper Submission Instructions
Thank you for your submission to ITherm 2021. The draft paper submission is now open for those abstracts which have been accepted. Please prepare your draft paper (in PDF format) and submit it before the January 11, 2021 deadline.
Submit your Draft Paper for Review
- Go to the myconferencebuddy login page: https://www.myconferencebuddy.com
- Login by using your username and password received when you submitted your abstract.
- Press on the "My Papers" link in the banner to see all the papers for which you are the designated contact author.
- To access the page to upload a draft paper, push on the "View Paper" icon for the paper you are wanting to upload.
- In the "Upload Draft Paper" field click on the "Choose File" button to locate your paper. Then click the "Upload File" button.
Requirements for Paper
- Draft papers must be submitted in PDF format. For final papers, both PDF and MS Word (.docx or .doc file) should be submitted (unless you use LaTex). In all cases, use the specific dimensions indicated in the paper template, and create the PDF from that document for submission. IEEE compliance of submitted papers will be checked before they can appear in the conference proceedings and IEEE Explore database.
- We expect papers to be between 5 and 8 pages, but a bit longer is acceptable. Please do not exceed 10 pages.
- Please download the ITherm Conference format specifications and MS Word template. These will be needed as you prepare your full paper for submission.
- ITherm uses the IEEE Cross Check plagiarism-checking system. This system identifies issues including sections of your paper that are substantially the same as one of your earlier papers, or sections have been copied from another published paper by other authors or from the Internet. IEEE has a strict approach to both using your own previously published material (self-plagiarism), as well as copying from other's works. When you find it useful to quote other papers, please place a citation in your References, and summarize the other material rather than copying it word for word into your own paper.
- For the final paper upload for publication in the conference proceedings, papers should be 5-8 pages in length. Both files, the .docx or .doc (source) and the PDF, in the conference format should be submitted. If necessary, the submitted .docx file will be used to correct any minor formatting issues and add page numbers to the final paper.
- At least one of the authors listed on the paper must register for ITherm 2020 at the full member/non-member rate at the time of uploading the final manuscript, except for student papers, when a student registration is allowed. One author for each paper must be registered by April 5, 2021.
Manuscript Review Process
Submitted papers will undergo a rigorous peer review process handled by the ITherm Technical Program Committee. Since the accepted manuscripts will be published as an IEEE publication, each paper must meet minimum standards of quality. All submissions will be rated by the technical program committee based on the following standard criteria:
- Originality and significance of the work
- Quality of data/results and interpretation
- Completeness of the manuscript
- Non-commercial nature of the manuscript
- References to the work of others
- Literary quality (clarity in writing, organization, figures, tables, etc.)
Good use of technical/written English is expected. In cases where sentence structure, grammar, and understandability are not adequate, the technical program committee may require a strong copy-edit by you or your institution as a condition for acceptance of the final paper.
Please note the following important dates:
|Deadline for Abstracts
|October 12, 2020
|Notification of Acceptance
|October 26, 2020
|Draft Paper Submission
|January 11, 2021
|February 15, 2021
|Final Paper Submission
|March 8, 2021
|Author Registration and IEEE Copyright Deadline
||April 5, 2021
|Author Presentation Upload
||April 26, 2021
|ITherm Conference Begins
||June 1, 2021
Accepted papers without a registered and attending author/presenter will be withdrawn after the April 5, 2021 deadline for author registration, and sessions will be adjusted to accommodate the dropped papers. The ITherm Conference requests that each registered author presents a maximum of two papers at the conference.
Notes about Paper Content, Indexing
How does IEEE Copyright work?
- IEEE will hold the copyright to your ITherm paper, and it will be placed in their IEEE Xplore online database. You should not have already presented/published the SAME content, copyrighted by another entity.
- You cannot present a paper and then decline to place the paper in IEEE Xplore; IEEE conferences require an executed Copyright form, and the placement of your paper in the IEEE's World Wide Web database.
- IEEE gives very liberal reprint rights for the author's personal use and the company/institution's use. The paper must contain the IEEE's copyright footnote indicating that the material is copyright of IEEE and is used with permission. The material cannot be offered for sale. The reprint should not be used in any way that implies IEEE endorsement.
- Authors are permitted to re-use all or portions of the paper in other works with approval from IEEE Intellectual Property office. If you want to REPRINT the paper in a magazine, compendium, etc. then you may ask the IEEE Copyrights Manager for permission, which is usually granted. The Magazine will be asked to add a footnote indicating that the material is copyrighted by the IEEE and is used with permission. There is usually no cost involved.
- IEEE has an Open Access option in place. By paying a one-time fee, the author can have his or her paper be freely downloadable from the Xplore system without any payment from the reader. Please contact the ITherm Program Chair, Dr. Dustin Demetriou (email@example.com), at the time of your final paper submission, if you wish to explore this option.
Where will ITherm papers be indexed?
Papers which are accepted and presented at the conference will be placed into IEEE's Xplore/IEL database and indexed in INSPEC. This information is made available to Elsevier's EI index, and ISI/Thomson Reuters' SCI, SSCI and ISTP services, which may place your paper's metadata in their indices. In addition, the metadata and full text will be indexed by Google and Google Scholar, for wider access to research results.
For further assistance, please contact the ITherm Technical Program Chair Dr. Dustin Demetriou, firstname.lastname@example.org, or the Vice Program Chair Dr. Satish Kumar, email@example.com