For the ITherm 2020 Virtual Conference paper presentations will be delivered in a pre-recorded format, which will be made available for viewing by registered attendees for a period of four weeks from the start of the conference. By registering for the conference and providing your presentation material, your work will be published in the ITherm 2020 Virtual proceedings and searchable in the IEEE Xplore digital library. At least one author must be registered for the conference by the author registration deadline of June 8, 2020.
By agreeing to provide your presentation material and registering for the conference, your work will be published and searchable in the IEEE Xplore digital library. Your recorded presentation material will only be made available to conference attendees (i.e., those who have registered for the conference) for a period of four weeks, beginning July 21, 2020.
Please prepare and upload your presentation NO LATER THAN June 30, 2020. There will not be an extension on this date. We highly encourage you to include an audio/video presentation of your work both to allow you the opportunity to explain your work and get more exposure to the audience, as well as making the conference more informative, valuable, and engaging for the attendees.
There are several video conferencing tools available to easily record a presentation. In this method, you can show your face via webcam (if you'd like) and display your slides as you talk. You can use any meeting software as long as you get a good quality recording and your final file is in the MP4 format. Here are some links to instructions on recording a meeting on common platforms:
You can also use the two step method covered below :
Only as a last resort, if none of the above are available to you, we will accept the original ppt or pdf format without audio or video.
Audio/Video File requirements:
- All files must be in MP4 Format
- Less than or equal to 1mbps bitrate : To check the bit rate, right click on the file name, click on properties, go to the details tab, and look for total bitrate.
- Resolution = maximum 720p HD
- Presentation lengths
- Paper presentations not to exceed 15 mins
- Poster presentations not to exceed 2 mins
- Please use the following naming convention: pID.pptx, pID.pdf, pID.mp4, where ID is your paper number
Tips for recording :
- Use as quiet an area as possible
- Avoid areas that have echo
- Rooms should be fairly small
- Sound dampening with carpeting, curtains, furniture
- Hardline internet connection recommended, but if unavailable, a strong Wi-Fi connection
- Good headset with microphone close to mouth BUT away from direct line of mouth to reduce "pops". Avoid using default built-in microphone on computer.
- Do a test recording of a couple of minutes and review the sound and picture quality, MP4 format, and bit rate before recording the entire presentation. Make adjustments if needed.
Uploading Your Presentation to the Virtual Event Platform: After you have prepared your MP4 video file, view the video file "Uploading Video to ON24.mp4" for instruction on uploading your presentation.
If you have any questions, please email the ITherm 2020 Virtual Program Chair, Justin Weibel at email@example.com or the ITherm 2020 Virtual Vice Program Chair, Dustin Demetriou at firstname.lastname@example.org.
Templates for Power Point Presentations :    Regular      Wide
Standards and Templates (for PPT, PPTX, and PDF):
||PPT / PPTX
16 x 9
Lastly, the IEEE Copyright submission is now active within myconferencebuddy. Please login and submit the copyright for your paper(s). Papers cannot be published in the proceedings without the copyright submitted. To complete the copyright form, please follow the following instructions:
- Log into myconferencebuddy using the email address and password you used to submit the paper
- Select MY PAPERS from the menu
- Select the magnifying glass under View Paper for the paper that you'd like to submit the copyright agreement for
- At the bottom of the Paper Details page, you can click on the green Copyright Submission button. This will take you to the IEEE Publication Agreement website to complete the copyright agreement
Note that a separate copyright form must be submitted for each paper that you have accepted to the ITherm 2020 Virtual conference for publication in the proceedings.
Please note the following important dates:
|Author Registration Deadline
||June 8, 2020
|Author's Presentation Upload Deadline
||June 30, 2020
|ITherm Conference Begins
||July 21, 2020
Accepted papers without a registered and attending author/presenter will be withdrawn after the June 8, 2020 deadline for author registration. The ITherm Conference requests that each registered author present a maximum of two papers at the conference.
Session Chair Instructions
Session chairs remain a critical role for the success of the ITherm 2020 virtual conference. With the change to a virtual conference, the role of the session chair will be different. The new responsibilities of a session chair include:
- Register for and attend the ITherm 2020 virtual conference.
- Provide instructions to all authors in your session on how to create and upload a high-quality pre-recorded presentation of their paper.
- Provide the unique link for your session that authors will use to upload their presentation.
- Coordinate the creation of a presentation recording for all authors in your session by regularly communicating with all of the authors in your session and assure that presentations are uploaded to the on24 platform before the June 30, 2020 deadline. There will be no extension on this deadline.
- Attend either a live training session about the on24 platform or watch the recording that will be made available. The date of this is TBD.
- Be responsible for arranging the uploaded video files to the on24 virtual session in the same order as the conference program and assuring that the video's uploaded by the authors meet the quality guidelines. This must be completed before July 14, 2020. The training session referenced above will provide instructions on completing this action.
- Monitor the chat within the on24 platform for your session between July 21, 2020 and August 19, 2020 and coordinate responses to audience questions with the speakers in your session.
Notes about Paper Content, Indexing
How does IEEE Copyright work?
- IEEE will hold the copyright to your ITherm paper, and it will be placed in their IEEE Xplore online database. You should not have already presented/published the SAME paper, copyrighted by another entity.
- You cannot present a paper and then decline to place the paper in IEEE Xplore; IEEE conferences require an executed Copyright form, and the placement of your paper in the IEEE's World Wide Web database.
- IEEE gives very liberal reprint rights to the author. However, the paper should be changed/updated/restructured before it is copyrighted by a future entity (including the IEEE).
- If you want to REPRINT the paper in a magazine, compendium, etc. then you may ask the IEEE Copyrights Manager for permission, which is usually granted. The Magazine will be asked to add a footnote indicating that the material is copyrighted by the IEEE and is used with permission. There is usually no cost involved.
- IEEE may have an Open Access option in place during 2020. If so, then by paying the one-time charge, we can have your paper be freely downloadable from the Xplore system without any payment from the reader. Please inquire, if you wish to explore this option.
Where will ITherm papers be indexed?
Papers which are accepted and presented at the conference will be placed into IEEE's Xplore/IEL database and indexed in INSPEC. This information is made available to Elsevier's EI index, and ISI/Thomson Reuters' SCI, SSCI and ISTP services, which may place your paper's metadata in their indices. In addition, the metadata and full text will be indexed by Google and Google Scholar, for wider access to research results.
For further assistance, please contact the ITherm Technical Program Dr. Justin Weibel, email@example.com or Vice Program Chair Dr. Dustin Demetriou, firstname.lastname@example.org.