ITherm Draft Paper Submission Instructions
Thank you for your submission to ITherm 2020. The draft paper submission is now open for those abstracts that have been accepted. Please prepare your draft paper and submit it before the January 13, 2020 deadline.
Submit your Draft Paper for Review
- Go to the myconferencebuddy login page: www.myconferencebuddy.com
- Login by using your username and password received when you submitted your abstract.
- Press on the "My Papers" link in the banner to see all of the papers for which you are the designated contact author.
- To access the page to upload a draft paper, push on the "View Paper" icon for the particular paper you are wanting to upload
- In the "Upload Draft Paper" field click on the "Choose File" button to locate your paper. Then click the "Upload File" button
Requirements for Papers:
- Draft papers must be submitted in PDF format. For final papers, both a PDF and a MS Word source file (.docx or .doc file) should be submitted. If you use LaTex, you are not required to submit the source file (only the PDF). In all cases, use the specific dimensions indicated in the paper template, and create the PDF from that document for submission. IEEE compliance of submitted papers will be checked before they can appear in the conference proceedings and IEEE Explore database.
- We expect papers to be between 5 and 8 pages, but a bit longer is acceptable. Please do not exceed 10 pages.
- Please download the ITherm Conference format specifications and MS Word template. These will be needed as you prepare your full paper for submission.
- ITherm uses the IEEE CrossCheck plagiarism-checking system. This system identifies issues including sections of your paper that are substantially the same as one of your earlier papers, or sections have been copied from another published paper by other authors or from the Internet. IEEE has a strict approach to both using your own previously published material (self-plagiarism), as well as copying from others' works. When you find it useful to quote other papers, please place a citation in your References, and summarize the other material rather than copying it word for word into your own paper.
- For the final paper upload for publication in the conference proceedings, papers should be 5-8 pages in length, but a bit longer is acceptable. Please do not exceed 10 pages. Both files, the MS Word source file (.docx or .doc) and the PDF, in the conference format should be submitted. If necessary, the submitted .docx or .doc file will be used to correct any minor formatting issues. If you use LaTex, you are not required to submit the source file (only the PDF); however, if formatting issues are found, you may be requested to correct these and resubmit your final paper.
- At least one of the authors listed on the paper must register for ITherm 2020 at the full member/non-member rate at the time of uploading the final manuscript, except for student papers, when a student registration is allowed. One author for each paper must be registered by March 30, 2020.
- NO-SHOW Policy: Attendance at the conference to present your paper is required. If none of the authors of an accepted paper register, attend the conference, and present the paper, it will be removed from the official proceedings and not be placed into IEEE Xplore.
- Submission of an IEEE Copyright form is also required for final accepted papers, and the form is easily submitted through the IEEE eCopyright system. You will be able to access a link to the electronic copyright form on the myconferencebuddy website once your final paper has been accepted.
Manuscript Review Process
Submitted papers will undergo a rigorous peer review process handled by the ITherm Technical Program Committee. Since the accepted manuscripts will be published as an IEEE publication, each paper must meet minimum standards of quality. All submissions will be rated by the technical program committee based on the following standard criteria:
- Originality and significance of the work
- Quality of data/results and interpretation
- Completeness of the manuscript
- Non-commercial nature of the manuscript
- References to the work of others
- Literary quality (clarity in writing, organization, figures, tables, etc.)
Good use of technical/written English is expected. In cases where sentence structure, grammar, and understandability are not adequate, the technical program committee may require a strong copy-edit by you or your institution as a condition for acceptance of the final paper.
Please note the following important dates:
|Draft Paper Submission
|December 16, 2019 January 13, 2020
||February 3, 2020
|Final Paper Submission
||March 2, 2020
|Author Registration Deadline
|March 30, 2020 April 13, 2020
|ITherm Conference Begins
||May 26, 2020
Accepted papers without a registered and attending author/presenter will be withdrawn after the March 30, 2020 deadline for author registration, and sessions will be adjusted to accommodate the dropped papers. The ITherm Conference requests that each registered author present a maximum of two papers at the conference.
Notes about Paper Content, Indexing
How does IEEE Copyright work?
- IEEE will hold the copyright to your ITherm paper, and it will be placed in their IEEE Xplore online database. You should not have already presented/published the SAME paper, copyrighted by another entity.
- You cannot present a paper and then decline to place the paper in IEEE Xplore; IEEE conferences require an executed Copyright form, and the placement of your paper in the IEEE's World Wide Web database.
- IEEE gives very liberal reprint rights to the author. However, the paper should be changed/updated/restructured before it is copyrighted by a future entity (including the IEEE).
- If you want to REPRINT the paper in a magazine, compendium, etc. then you may ask the IEEE Copyrights Manager for permission, which is usually granted. The Magazine will be asked to add a footnote indicating that the material is copyrighted by the IEEE and is used with permission. There is usually no cost involved.
- IEEE may have an Open Access option in place during 2020. If so, then by paying the one-time charge, we can have your paper be freely downloadable from the Xplore system without any payment from the reader. Please inquire, if you wish to explore this option.
Where will ITHERM papers be indexed?
Papers which are accepted and presented at the conference will be placed into IEEE's Xplore/IEL database and indexed in INSPEC. This information is made available to Elsevier's EI index, and ISI/Thomson Reuters' SCI, SSCI and ISTP services, which may place your paper's metadata in their indices. In addition, the metadata and full text will be indexed by Google and Google Scholar, for wider access to research results.
For further assistance, please contact the ITherm Technical Program Dr. Justin Weibel, email@example.com or Vice Program Chair Dr. Dustin Demetriou, firstname.lastname@example.org..